Untitled Document
Untitled Document
17 May 2007
NAME OF THE FORUM : INDIAN ATOMIC INDUSTRIAL FORUM (IAIF)
Abbreviated Name : IAIF
SHORT TITLE
These Rules & Regulations may be called the IAIF Rules & Regulations, 2007 and shall be, subject to the Rules as may be amended from time to time.
DEFINITIONS
(a) ‘Act’ means the Societies Registration Act, 1860.
(b) ‘Bye-laws’ means and includes the Byelaws framed by the Forum.
(c) ‘Executive Committee’ means the Managing Committee elected by the
Members of IAIF & constituted as per these Rules & Regulations.
(d) ‘Forum’ means “Indian Atomic Industrial Forum.
(e) ‘In writing’ and ‘written’ includes printing, lithography and other modes
of representing or reproducing words in a visible form.
(f) ‘Member’ means a member of the Forum.
(g) ‘Official Year’ means the period of 12 months as per English Calendar
beginning from April 1st ending on March 31st of the next year.
(h) ‘Rules and Regulations’ means the Rules and Regulations framed by
IAIF.
Note: Words indicating singular member shall include plural number and vice-versa. Words importing the masculine gender shall include the feminine gender, as well.
AREA OF OPERATION
The Indian Atomic Industrial Forum shall operate throughout India and its operation shall extend to such places out of India also as may be decided by the Forum from time to time.
REGISTERED OFFICE
The registered office of the ?Forum? shall be located in Mumbai in the State of Maharashtra.
ACCOUNTING YEAR
The accounting year of the Forum shall be from 1st April to 31st March of every year.
MEMBERSHIP AND PROCEDURE FOR ENROLMENT
(a) Eligibility for Membership
  Membership shall be open to any firm, corporate body, (incorporated under any law or regulation for the time being in force), organization, institution and association, directly or indirectly interested in the Forum and who or which:

(i) is/are capable of fulfilling the objectives of the Forum ;
(ii) applies for membership in writing on the prescribed form ;
(iii) pays the prescribed fees; and
(iv) is approved by the Executive Committee of the Forum.

PROVIDED THAT no firm, corporate body, organization, institution or association shall be eligible for admission under the following circumstances :

(i) If the Member has been adjudicated insolvent
(ii) In the case of partnership firm being a member, one of the partners is declared insolvent or the partnership firm is dissolved
(iii) In case of a corporate member, the company is ordered to be wound up.
(b) Limit of Membership
  The number of members of the Forum shall be as per the decision of the Executive Committee from time to time.
(c) Election of Members
  The applicant member whether a Firm, corporation, partnership, association or institution, shall sign the prescribed admission form giving the requisite details and submit it to the ?Chairman?. All applications received shall be put up before the ?Executive Committee? for consideration. If an applicant gets not less than of the votes of members of ?Executive Committee?, the applicant shall be declared by the Chairman as duly elected member of the Forum. An applicant who has not been elected shall be so informed in writing by the Forum and shall not be entitled to apply again for membership until expiry of one year from the date of such an intimation.
(d) Subscription
  Membership Fee at the time of admission shall be Rs.10,000/- only, or as may be fixed from time-to-time by the General Body. Membership Fee needs to be paid only once & this payment would enable permanent membership.

In case any additional expenditure is required by the Forum, it shall be met out of the voluntary contributions from the members or through sponsors, as required.

However, General Body may also decide the amount of contribution from members for a specific event organized by the Forum, which shall be paid by the members.
   
PRIVILEGES OF THE MEMBERS
A member shall be entitled :
(i) to obtain publication of IAIF;
(ii) to vote at all meetings or any matter referred to the General Body; and
(iii) to be elected as a Member of the Executive Committee of IAIF.
TERMINATION OF MEMBERSHIP
(i) On resignation by a letter addressed to the Hon. General Secretary voluntarily resigning from his/her/its membership and on payments of all dues, if any, payable to the Forum.
(ii) By expulsion of member from the Forum.
(iii) In the case of partnership firm, in the event the partnership firm is dissolved or ceases to exist or any partner being declared insolvent.
(iv) In case of corporate bodies, if the corporate body is wound up or ceases to exist.
(v) In cases where any member commits any act which is likely to bring/brings bad repute to the Forum and the Executive Committee approves in its meeting of the termination.
GENERAL BODY MEETING POWERS AND FUNCTION
(a) The General Meeting of the members shall be held within six months from 30th April, when the official year closes, which shall be called ?Annual General Meeting?, to transact the following business.
  (i) to receive Annual Report of IAIF and its statement of accounts;
(ii) to elect members of the Executive Committee; and
(iii) to transact such other business as the Executive Committee may deem necessary and for which appropriate notice under the direction(s) of Executive Committee have been given to the General Body by post or otherwise, three days before the date of the meeting.
(b) All members of the Forum will constitute the General Body. The General Body will meet as often as may be necessary, but at least once in a year.
(c) The General Meeting of the members may lay down broad guidelines for ?the functioning? of the Forum.
(d) The Annual General Meeting will elect the Executive Committee Members by raise of hands for by secret ballot as may be decided by the Executive Committee.
NOTICE OF GENERAL BODY MEETING AND QUORUM
A prior notice in writing not less than 10 days will be required to be issued for holding the General Meeting of members. Quorum for the meeting will be 1/3 (one third) of members on the rolls of the Forum. If the quorum is not available at the time mentioned in the Agenda for the start of the meeting, the meeting shall be adjourned & re-convened after 30 minutes & the reconvened meeting shall transact the business in the Agenda even if the quorum is not complete.
EXTRAORDINARY GENERAL MEETING
(a) The members may, when it deems necessary or when required to do so, collectively by one fifth of the members or 20 members, whichever is less, call an ?Extraordinary General Meeting'.
(b) The method and procedure of calling the meeting and transacting business shall be the same as the Annual General Meeting.
EXECUTIVE COMMITTEE OFFICE BEARERS
The Forum shall have a Chairman, two Vice- Chairman, a Secretary, a Joint Secretary, a Treasurer and not more than five Executive Committee Members, elected by the members of the Forum, plus not more than 4 members shall be nominated by Chairman of the Forum.
TERM OF MANAGING COMMITTEE AND PROCEDURE FOR ELECTION
OF OFFICE BEARERS
(a) The Office Bearers of the Forum shall hold office for a period of two years and they shall be eligible for being elected again.
(b) The office bearers of the Executive Committee shall be elected by members of the Executive Committee by show of hands or secret ballot as may be decided by Forum.
(c) The term of office of the first office bearers shall be two years from the date of registration of the Forum under the Act.
OFFICE BEARERS OF EXECUTIVE COMMITTEE & THEIR DUTIES
(a) Functions of Chairman
  (i) The Chairman shall be responsible for the overall functioning of the IAIF.
(ii) The Chairman shall preside over the meetings of the Forum; and
(iii) The Chairman shall exercise such powers as may be delegated to him by the Forum.
(iv) The Chairman shall appoint/ constitute a secretariat with functional departments as may be necessary to manage the affairs of the Forum. The Chairman shall appoint Director, IAIF to head the Secretariat of Forum.
(v) The Chairman shall appoint a person possessing such qualifications (as may be deemed fit by the Chairman) to be the Director of IAIF, who will not be a member of the Executive Committee. The Director, IAIF shall also represent the Forum externally as directed by the Chairman and shall be responsible in executing decision of the Executive Committee and the Chairman for day-to-day administration of Forum and shall report to the Chairman of the Forum. The Director shall also be responsible to prepare and submit before the Forum at the close of each year an Annual Report on the working of the Forum and such periodical reports as may be required by the Forum.
(vi) The Chairman shall appoint suitable persons on such posts as the Forum may feel necessary.
(vii) To appoint from time to time any sub-committee consisting of such member of members of the Forum and may delegate to them such powers as may be considered necessary.
(b) Functions of Vice-Chairman
  The Vice-Chairman shall assist the Chairman in the discharge of his duties. The Chairman shall have the absolute discretion to delegate authority to any one of the Vice-chairman to exercise powers of Chairman in his absence and his decision shall be final. In the absence of the Chairman, if there is no specific delegation by the Chairman, the Vice-Chairman who is Senior in age shall have the power to perform the duties of the Chairman.
(c) Functions of Secretary
  (i) Overall responsibility of day-to-day functioning of the Forum.
(ii) Enrolment of Membership.
(iii) Organize meetings.
(iv) Publications of Forum; and
(v) Any such roles decided by Executive Committee.
(d) Functions of Joint Secretary
  (i) Support Secretary of Forum in performance of duty; and
(ii) To act as Secretary in absence of Secretary of Forum.
(e) Functions of Treasurer
  (i) Treasurer shall be responsible for opening and closing of Bank Account of the Forum.
(ii) Collection of Subscription from the members.
(iii) Maintenance of accounts of Forum, and
(iv) Auditing of the accounts of the Forum.
MEETING OF THE EXECUTIVE COMMITTEE AND MEETING ON REQUISITION
The Executive Committee will meet as often as required but at least once in three months. One third of the total strength of Executive Committee members shall on their own requisition a meeting of the members of the Executive Committee by giving notice in writing to all its Committee members.
NOTICE OF MEETING OF EXECUTIVE COMMITTEE AND QUORUM
(a) A prior notice of a period not less than ten days or of lesser period as may be agreed by the members of the Executive Committee, will be required for holding a meeting of Executive Committee.
(b) The Quorum for the meeting of Executive Committee shall be one-third of the total members of the Executive Committee.
(c) All the members of the Executive Committee shall have only one vote each.
(d) The Chairman or in his absence the Vice-Chairman, in the order of the age seniority as mentioned in these rules, shall preside at the meeting of the Forum.
(e) In the absence of Chairman and Vice-Chairman, the Secretary shall preside over the meetings.
(f) In the absence of Chairman, Vice-Chairman and the Secretary the members present shall elect one of themselves as the Chairman to preside at the meeting.
RULES OF ELECTION OF EXECUTIVE COMMITTEE
(a) The Executive Committee shall consists of following members :
  (i) The Chairman
(ii) Two Vice- Chairman
(iii) Secretary
(iv) Joint Secretary
(v) Treasurer
(vi) Not more than five members to be elected by the General Meeting of Members.
(vii) Not more than four members to be co-opted by the elected members of the Executive Committee; and
(b) The office bearers viz: the Chairman, two Vice-Chairman, Secretary, Joint Secretary and the Treasurer and 5 more members shall be the elected by the members of General Body at the General Meeting.
(c) The term of Office of the Executive Committee shall be two years. Consequently, the term of the Office of the Chairman, two Vice- Chairman, Secretary, Joint Secretary and Treasurer shall also be two years. In a casual vacancy, during the year in the office, the Chairman, two Vice-Chairman, Secretary, Joint Secretary and Treasurer created by resignation or death or otherwise, shall be filled by the Executive Committee through election. Any person so appointed shall hold office upto the date of which the person in whose place he has appointed, would have held the office, if it had not been vacated as aforesaid.
(d) The Executive Committee shall fix the time and date of its elections and give twenty one days clear notice thereof to all the members entitled to vote. Such notice/circular shall be considered as duly given if it is sent by personal delivery, registered post, under certificate of posting or by recorder delivery or by courier services.
(e) The Executive Committee shall also stipulate the last date and time for filing nominations of candidates desiring to contest. This date shall not be more than 10 days before the date of elections.
(f) The Executive Committee shall also stipulate the last date and time for withdrawals of nominations filed which shall not be more than 7 days before the date of election.
(g) The Executive Committee shall appoint one or ore persons as election officers and scrutinizers to assist the conduct of election.
(h) The Executive Committee shall also stipulate the last date and time for filing nominations of candidates desiring to contest. This date shall not be less than 10 days before the date of elections.
   
VACANCY OF THE EXECUTIVE COMMITTEE
(a) Any casual vacancy of member occurring during the year due to resignations, death or otherwise, shall be filled in through election.
(b) Any casual vacancy of any office bearer during the year created by resignation or death or otherwise, shall be filled in by Executive Committee through its election.
(c) Any such member so elected shall hold office up to the date on which the person in whose place he is appointed, would have held the office, it is had not been vacated.
(d) In any event, the Executive Committee may decide to fill up such vacancy, as it may deem fit and proper.
POWERS AND DUTIES OF EXECUTIVE COMMITTEE
(a) The Executive Committee shall exercise of discharge all the function, duties and obligations of the Forum and such other functions as may be delegated to it by the Forum.
(b) The Executive Committee shall conduct its business subject to the approval of Forum.
(c) The Forum may from time to time frame rules for the procedure relating to the conduct of its proceedings and those of the Executive Committee or any sub-committee or for implementing the provisions of Memorandum of Association of Forum which may be amended, altered, changed or revised as it may deem expedient and in the interest of the Forum from time to time.
(d) Non-attendance of a member of Executive Committee or Forum meeting without previous permission of the Chairman or the Executive Committee for 3 consecutive meetings will be considered as a disqualification from its membership of Executive Committee and accordingly his office shall be considered vacant for the purpose of these regulations.
(e) Sub-Committee
  (i) The Forum may appoint from time-to-time any sub-committee consisting of such member or members of the Forum and may delegate to them such powers as may be considered necessary.
(ii) Any Sub-Committee so formed shall, with the power so delegated by the Executive Committee, confirm to any byelaws that may be made from time-to-time to be imposed upon it by the Forum.
(iii) Depending upon the specific requirement, the Sub-Committee may further sub-delegate the powers to other Committees in accordance with the directives issued to it by the Forum or the Executive Committee.
FUNDS AND INCOME OF THE SOCIETY AND ITS UTILISATION
(a) The Forum shall be financed by –
  (i) Fees and contributions received from its members ;
(ii) Income derived from the seminars and courses conducted by it ;
(iii) Income derived from services rendered by Forum to its members ; and
(iv) Bank Interest
(b) All income and earnings, of the Forum shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the Memorandum of Association and no portion thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profit or in any manner whatsoever, to the present or past members of the Forum or to any person or persons claiming through any one or more of the present or past members.
   
OBJECTIVE BASED PROVISION FOR EXPENDITURE
Funds of the Forum shall be spent by the Executive Committee as per the powers conferred upon the Executive Committee by the General Body of Forum from time to time.
PROVISION FOR LOANS & DEPOSITS
The Forum shall grant loans and make deposits as may be decided upon by the General Body of Forum from time to time.
PROVISIONS REGARDING PURCHASE AND SALE OF IMMOVABLE
PROPERTY
(a) All immovable properties of the Forum shall be purchased or sold only after the sanction given in regard thereto by the General Body of its members in its meetings.
(b) All immovable properties of Forum shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the Memorandum of Association. No member of the Forum shall have any personal claim on any immovable property/properties of Forum or make any profit thereon by virtue of the membership.
OPERATION OF BANK ACCOUNT
(a) The bank account of the Forum shall be opened in State Bank of India, BARC Branch, or at such other Bank and Branch, as may be decided by the Chairman and shall be operated by Treasurer and one of the Office Bearers of the Executive Committee of the Forum, as decided by the Chairman
(b) The accounts of Forum shall be examined and audited once in a year by an auditor appointed by the Forum.
MAINTENANCE OF REGISTER OF MEMBERS
(a) The ?Director, IAIF shall maintain a register of members of the Forum, containing the names of the members and of the individuals who may be representing for the time being, any member or members of IAIF, whether association, firms or body corporate, institution or organization. All changes in the names of representatives from time-to-time and their addresses, etc; shall be notified in writing to the Director, IAIF one month in advance by the members before the ?annual election?. A list prepared, on the basis of this register will be called the ?electoral roll? of the Forum. For the purpose of election of the Executive Committee, only those names that are registered in the ?register? shall be entitled to vote. No member shall, be entitled to vote unless he continues to be a member on the date of election and is not in the arrears of payment of the fee. The elected individual will be considered to be personally elected as representative of the particular member(s) and on their place falling vacant through any reason; a fresh election will be made according to these byelaws, as the case may be.
(b) Once in every year, a list of the members of the Executive Committee shall be filed with the Registrar of Societies, Maharashtra as required under the Act
(c) The applicant shall sign the format of application as mentioned in the Schedule 1,2 &6 of the Registration of Societies (Maharashtra) Rule 1971.
PROVISION FOR AMENDMENT IN RULES & REGULATIONS
(a) The Forum may from time to time frame rules for the procedure relating to conduct of its proceedings and those of Executive Committee or any Sub-Committee or for implementation of provisions of its Memorandum of Association which may be required as it may deem expedient and in the interest of Forum from time to time.
(b) Any amendment in the Memorandum of Association of Forum or in its rules and regulations shall be made as per provisions of Societies Registration Act, 1860 and the rules framed there under.
PROVISION FOR CHANGE IN THE NAME AND OBJECT
Any change in the name and object of IAIF shall be according to Section 12 and Section 12-A of the Societies Registration Act, 1860.
DISSOLUTION OF IAIF
Dissolution of IAIF shall take place according to Section 13 and Section 14 of Societies Registration Act, 1860.
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Copyright (c) INDIAN ATOMIC INDUSTRIAL FORUM, (IAIF)